Sharing & collaboration
Working with collaborators
Invite people, choose what they can do, and see who changed what.
Plot lets two kinds of people see your documents: collaborators and people with a public link. This page is about the first kind — the ones you invite by email, who log in and can do more than just read.
Collaborator vs. public link
A public link is open to anyone who has the URL. A collaborator is a specific person, invited by email, who logs in to Plot and gets their own view of the document.
Collaborators can be given permission to edit. People with a public link cannot edit — they can only read.
If you want someone to make changes alongside you, they need to be a collaborator. If you just want them to read, a public link is simpler.
Inviting someone
Open the share panel on any stage plot, rider, or input list. Type the person's email and pick a role. They get an email with a link. If they don't have a Plot account yet, the link walks them through creating one — they don't need to sign up first.
The three roles
- Owner — that's you. Full control. Can edit, delete, change sharing, invite and remove people.
- Editor — can open the document, change its content, and save. Cannot delete the document, cannot change sharing, cannot invite others.
- Viewer — can open the document and read it. Cannot change anything. Still has to log in, which means you know exactly who's been looking.
The activity log
Every document has an activity log. You can see when a collaborator viewed it, when they edited it, when an invitation went out, and when someone accepted. It's timestamped, so if a rider mysteriously changed overnight, you can tell who changed it.
Shared with me
On your dashboard, there's a Shared with me section. Documents other people have invited you to show up there alongside your own. It keeps the things you own separate from the things you're just helping with.
Revoking a collaborator
From the share panel, you can remove anyone you've invited. They lose access immediately — their next refresh shows the document is no longer available. You can re-invite them later if something was a mistake.
What's next
If you want a recipient who can't edit and doesn't need an account, head to how public links work next.