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Plot by Prodsync

Sharing & collaboration

How public links work

What recipients see, what they can do, and how to revoke access.

A public link is the simplest way to show a document to someone outside Plot. It's a URL you turn on for a specific stage plot, rider, or input list. Anyone with the URL can open it and read it. No login, no account, no install.

A collaborator is a specific person you invited by email; they log in and may be able to edit. A public link is just a URL — whoever has it can open the page, but only in read mode. They can't edit, can't comment, and can't see anything else you own.

You can use both on the same document. They don't conflict. Most people end up with a public link for the venue and the FOH engineer, plus a couple of collaborators (bandmates, manager, tech) with edit rights.

The public link panel on a rider showing a toggle, the URL, a copy button, and a view count
Toggle it on, copy the URL, send it.

In the share panel, flip the Public link toggle on. A URL appears — copy it, send it however you like (email, text, Slack). Nothing else is exposed. Your dashboard, your other documents, your account details — none of that is reachable from the link.

What recipients see

They see a clean, styled, read-only page of your document. For a rider or input list, they can also download a PDF if you've enabled that.

What they can't do:

  • Edit anything.
  • Comment or leave notes.
  • See other documents you own.
  • See who else the link was shared with.
  • See your email address or account.

View count and last viewed

Once the link is on, Plot keeps a small counter: how many times it's been opened, and when it was last opened. That's it — no IP addresses, no names, no location. Just a rough signal of whether the venue actually clicked the link you sent last week.

The public link panel with the toggle switched off, showing a 'link revoked' confirmation
Off is off — the URL stops working immediately.

Flip the toggle off. The URL stops working right away. Anyone who tries to open it sees a clear "link revoked" message. Turn the toggle back on and the link is live again.

Default privacy

Documents you create are private by default. They only become visible to others when you either invite a collaborator or turn on a public link. There's no hidden "discoverable" state — nothing is indexed, nothing shows up in search engines, nothing is shared with other Plot users.

What's next

If you're still figuring out the difference between public and collaborator access, working with collaborators covers the other side of the coin.

PreviousWorking with collaborators
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